Printing to PDF hasn’t always been easy in Windows. MacOS and Linux users have had a PDF printer included by default for more than a decade, and a number of browsers have made it a cinch for a while now.But don’t worry: Microsoft did eventually add the feature to Windows 10, and now it should be activated by default.
Here is our comprehensive rundown of how to print to PDF in Windows.
Step 1: Go to print your documentas you normally would, and select “Microsoft Print To PDF” as your printer.
Step 2: You’ll be asked where you’d like to save the resulting file. Choose the location and a name and click “OK,” and after a few seconds, you’ll have a brand-new PDF.
If for whatever reason “Microsoft Print To PDF” isn’t listed as an option, don’t fret: It’s easy to set up.
Step 1: Navigate to the Windows 10Settings page, which you can find in the Start menu. Once there, click on “Devices.”
Step 2: The ensuing window automatically opens thePrinters & scanners menu, which shows each printer available to the Windows 10 user. This is where — if all was well — you would see Microsoft Print to PDF listed alongside real-world printers. In this scenario, however, it’s not, so to fix that, you need to click “Add a printer or scanner” at the top of the window.
Step 3: From there, Windows will attempt to find your elusive printer, but since the one we’re trying to install doesn’t exist in the physical world, it will come up short. Simply click the “The printer that I want isn’t listed”prompt, which should appear shortly.
Step 4: This opens up a new window, one in which you can add a printer manually. Select “Add a local printer or network printer with manual settings.” In the next window, open the drop-down menu beside “Use an existing port,” select FILE: (Print to File),and click “Next.”
Step 5: In the following window, choose “Microsoft” as the manufacturer, then scroll down to highlight “Microsoft Print To PDF” before hitting “Next” again.
Step 6: Whengiven the choiceto replace the current driver or use the driver already installed, we recommend simply using the current driver and selecting Next.
Step 7: After Windows 10promptsyou to name the print-to-PDF feature — we recommend just assigning it the default name so it’s easier to find — click Next one last time to install the desired printer.
Step 8: With the function now available for use, simply open thedocument or webpage you wish to convert to PDF and navigate to the Print function. When prompted, select “Microsoft Print to PDF” in the list of printer destinations and click “Print” to convert the file to PDF.
Step 9: If done correctly, the page will immediately ask you where you’d like to save the PDF document, and to give the file a name. Simply choose a save locationon your storage drive, give it a unique name, and hit “Save” to create your PDF. Once saved, use one of these PDF editors to make any changes, if need be.
Although the latest version of Microsoft’s operating system makes it very easy to print to PDF in Windows 10, older versions of Windows may not, and users may want access to more advanced options when it comes to controlling their print-to-PDF settings. In these cases, third-party software can offer an alternative way to “print” your documents into PDF form.
If you have Adobe Acrobat installed on your computer, you’ve got another print-to-PDF option. This is great for those using Windows 7 or 8, because neither operating system comes pre-installed with a PDF printer. Although it’s an expensive tool, there is a free trial available for those looking for a short-term solution.
Once installed, head to the document printer as you usually would and select “Adobe PDF” as your printer.
Then click “Print” or “Save,” then name your document and choose a save location for the resulting file. From here, you can do what you like with it — you can even turn your PDF into a JPEG.
For those of you without Adobe Acrobat or Windows 10, rest assured you can still print to PDF with the right PDF converter, even if the process is a bit trickier. We recommend the free converter doPDF, which you can download from the developer’sofficial website. We prefer this software because, unlike similar software, it doesn’t force you to download any random add-ons or malware. It also works with both Windows 7 and the newest iterations of Windows 8, as well as Windows 10. When you get to the website, simply click the green “Download Now!”button, which is located directly beneath “Free PDF Converter.”
Once clicked, the installer will download to your computer. Access your Downloads folder and run the doPDF installer — it will appear as an executable file. Afterward, install the optional add-on for Microsoft Office, or uncheck the box to stick with the basics (recommended).
Step 1: Launchthe application as you would any other piece of software, and you’ll immediately see an option to “Convert a file to PDF”.
Step 2: Click the “Browse” buttonand choose which file you’d like to convert to PDF.
Step 3: Once you’ve selected a file, click “Create” andchoose a save location for your new PDF. Then, click “OK”to finish.